Reconciliations
Every bank account, credit card and payment processor matched to its statement each month, so your balances are balances you can trust.
Small-business bookkeeping · Fernwood
Your books, done by the 10th. Every month.
We reconcile, categorize and match every receipt, then send you a plain-English report and talk it through. One flat price, one bookkeeper who knows your business, and no more Sunday nights with a shoebox.
- Flat monthly price
- A real bookkeeper, by name
- Works in the software you already use
- September books closed Checked by Nadia and Theo
- 142 of 142 transactions matched
- Report sent to you Fri, Oct 9 · call booked
How it works
What happens every month
The same calm routine, every month: your bank feeds come in on the 1st, and by the 10th your books are closed, checked twice and explained. You answer one short list of questions. That's it.
-
Day1
Feeds come in
Bank, card and payment feeds for last month land in your books overnight.
-
Days2–4
Sorted & matched
Every transaction categorized, every receipt matched to its line.
-
Day5
One short list
Anything we can't place goes to you in one tidy list, never a drip of emails.
-
Days6–7
Reconciled
Each account ties to its statement, to the cent, before anything else happens.
-
Days8–9
Second look
A second bookkeeper reviews the close. Fresh eyes catch the odd duplicate.
-
By the10th
Report & a call
Your report in plain English, and a short call to walk through it.
Categorizing
Sales, supplies, rent, software, that one hardware store run: all in the right place, with rules we tune to your business, not a generic chart.
Receipts matched
Snap it, forward it or drop it in a shared folder. We attach each receipt to its transaction and tell you which ones are still missing.
A report you'll read
One page: what came in, what went out, what's left, and anything unusual. Then a short call with your bookkeeper to talk it through.
Sales tax reminders
We track what you've collected and remind you a week before each filing is due, with the number ready. Or add filing and we'll file it.
Year-end package
In January we hand your CPA or tax preparer a tidy package: statements, a trial balance, fixed assets and notes. We don't prepare taxes ourselves.
Who we work with
From shoebox to sorted
Most of our clients are owner-run businesses with two to twenty people, a card reader, a few suppliers and no time. Pick yours to see what we watch for.
For a café or bakery
- Daily card payouts split from processing fees and tips
- Supplier invoices for milk, flour and coffee matched each week
- Food cost as a share of sales, every month, on page one
Usually 180–260 transactions a month, so most cafés land on Growing.
Try 220 in the plan pickerFor a shop or florist
- Point-of-sale totals tied to deposits, with refunds kept separate
- Stock purchases tracked so you can see margins by season
- Sales tax collected, set aside and ready to file
Usually 90–200 transactions a month: Growing, or Starter in a quiet year.
Try 140 in the plan pickerFor a yoga, design or photo studio
- Memberships and class packs from your booking app reconciled
- Teacher and contractor payments ready for 1099s in January
- Rent, equipment and software sorted so slow months are no surprise
Usually 40–90 transactions a month, so most studios start on Starter.
Try 60 in the plan pickerFor plumbers, electricians and builders
- Materials receipts from the supply yard matched to each job
- Unpaid invoices listed every month, oldest first
- Vehicle, fuel and tool costs kept apart from personal spending
Usually 120–300 transactions a month: most trades land on Growing.
Try 180 in the plan pickerFor agencies and freelancers
- Client payments matched to invoices, including the partial ones
- Software subscriptions listed, so the forgotten ones show up
- Contractor payments tracked and ready for 1099s
Usually 40–110 transactions a month: Starter or Growing.
Try 70 in the plan pickerFor a salon or barbershop
- Chair rent and commission split cleanly, stylist by stylist
- Product sales kept apart from services, with tips handled right
- Payroll and payouts lined up with your booking system
Usually 250–450 transactions a month, so busy salons sit on Busy.
Try 320 in the plan pickerPlans and prices
Picked by how busy your books are
We price by transactions a month, because that's what decides the work. Slide to your number, add what you need, and see a flat monthly price before we ever talk.
One transaction is one line on a bank, card or payment statement. A day of card sales paid out together counts once.
How many months since your books were last up to date. We catch up first, once.
Your estimate
Growing up to 250 transactions
from $425 a month
- Growing plan
- $425/mo
- Up to 6 bank and card accounts
- Report and a 20-minute call, monthly
- Unpaid invoices list, oldest first
Once, up front
- First walkthrough
- around Tue, Oct 27
- Catch-up
- about 1 week
- Then, every month
- done by the 10th
Sample prices. We confirm yours on the review call, after we've seen your books. Month to month, no setup fee.
Your match
Starter
Up to 75 transactions a month
from $250/mo
- Up to 3 bank and card accounts
- Closed by the 10th, checked twice
- Monthly report by email
- A 20-minute call every quarter
Catch-up: $150 per month behind
Pick StarterYour match
Growing
Up to 250 transactions a month
from $425/mo
- Up to 6 bank and card accounts
- Closed by the 10th, checked twice
- A 20-minute call every month
- Unpaid invoices list, oldest first
Catch-up: $200 per month behind
Pick GrowingYour match
Busy
Up to 600 transactions a month
from $695/mo
- Up to 12 accounts, two locations
- Closed by the 10th, checked twice
- A 30-minute call every month
- A cash snapshot every Monday
Catch-up: $275 per month behind
Pick BusyYour match
More than 600 a month? Let's talk.
Several locations, inventory, a team of fifteen: we'll scope it on a call and send a flat quote within two business days.
Compare every detail
| Feature | Starter | Growing | Busy |
|---|---|---|---|
| Transactions a month | Up to 75 | Up to 250 | Up to 600 |
| Bank, card and payment accounts | 3 | 6 | 12 |
| Books closed by the 10th | Yes | Yes | Yes |
| Second bookkeeper reviews each close | Yes | Yes | Yes |
| Monthly report | By email | By email + call | By email + call |
| Call with your bookkeeper | Quarterly, 20 min | Monthly, 20 min | Monthly, 30 min |
| Unpaid invoices list | Not included | Yes | Yes |
| Monday cash snapshot | Not included | Not included | Yes |
| Reports by location | Not included | Not included | Up to 2 |
| Reply to your emails | Within 1 business day | Within 1 business day | Same business day |
| Year-end package for your CPA | Yes | Yes | Yes |
| Catch-up, per month behind | $150 | $200 | $275 |
| Monthly price | from $250 | from $425 | from $695 |
Getting started
Up and running in about two weeks
Four steps, one at a time. You'll spend about an hour in total, most of it on the first call.
~1 hr of your time, over the whole two weeks
Step 1 of 4 · Day 1
A free 20-minute review call
We look at how your books are set up today, how many transactions you have and how far behind things are. You leave with a plan, a flat price and a start date, whether or not you start with us.
Your time: 20 minutes
We do
- Ask about your business, not just your numbers
- Recommend a plan and quote any catch-up
- Introduce your bookkeeper by name
You do
- Pick a time that suits you
- Have a rough idea of your monthly sales
Step 2 of 4 · Days 2–3
Read-only access, set up together
You invite us into your accounting software as a user and connect read-only bank feeds. We send a short checklist and stay on the phone if you'd like. We never ask for your bank password.
Your time: about 15 minutes
We do
- Send a one-page checklist with links
- Set up a shared receipts folder
- Confirm every feed is flowing
You do
- Invite us as a user in your software
- Approve read-only bank feeds
Step 3 of 4 · Days 4–10
Catch-up and clean-up
If you're behind, we bring the books up to date month by month. We tidy your categories, fix old duplicates and set up rules so next month goes faster. Questions come to you in one list, not twenty emails.
Your time: about 20 minutes, answering one list
We do
- Reconcile every back month
- Clean up the chart of accounts
- Write rules for your regular payees
You do
- Answer one list of questions
- Drop any stray receipts in the folder
Step 4 of 4 · Day 14
Your first close and a walkthrough
We close your first month, a second bookkeeper checks it, and we walk you through the report on a call. From then on it's the monthly routine: done by the 10th, every month.
Your time: a 20-minute call
We do
- Close and double-check the month
- Explain the report line by line
- Agree on your monthly call time
You do
- Ask anything: there are no silly questions
- Get your Sunday nights back
Software
We work in the software you already use
No switching, no new app to learn. We join your accounts as a user, and everything we do stays in your files.
Your accounts, your logins
- You own the file. The subscription, the history and the login stay in your name.
- Read-only bank feeds. We see transactions; we can't move money.
- Leave any month. Remove our user and everything we did is still there.
- AccountingQuickBooks Online
- AccountingXero
- PayrollGusto
- Point of saleSquare
- PaymentsStripe
- ReceiptsDext
- ExpensesExpensify
- DocumentsGoogle Drive
- Something else?Ask us on the call
Team
Real bookkeepers, by first name
You get one bookkeeper who learns how your business works, and a second who checks every close. When you email, a person you know writes back.
- 1named bookkeeper for your business
- 2sets of eyes on every monthly close
- 1 dayto reply to your email, at most
-
Nadia
Lead bookkeeper
Cafés, bakeries and food trucks. Can read a card-processor statement faster than most people read a menu.
-
Theo
Bookkeeper
Trades and studios. Matches supply-yard receipts to jobs and keeps the unpaid invoices list honest.
-
Rosa
Payroll & sales tax
Runs every pay day and every filing reminder. Has never missed one, and has a calendar to prove it.
-
Sam
Onboarding & catch-ups
The first person you'll meet. Turns a year of shoebox into twelve closed months, one at a time.
Questions
Good questions, straight answers
Something else on your mind? Ask it on the free call, or email hello@daybookbooks.example.
One line on a bank, credit card or payment statement. A day of card sales paid out together is one transaction, not every coffee in it. Transfers between your own accounts don't count. Most owners are surprised how low their number is.
No. We work in QuickBooks Online or Xero, and alongside the payroll, payments and receipt apps you already use. If you're on spreadsheets today, we'll help you choose and set up an accounting file in your name.
That's common, and nobody here will make you feel bad about it. We quote the catch-up up front, per month behind, then work through it oldest month first while your current month carries on. A full year usually takes three to five weeks.
No, we keep the books and leave tax returns to the professionals who prepare them. Each January we send your CPA or tax preparer a year-end package with everything they ask for. If you don't have one yet, we can suggest a few local firms to talk to.
Month to month. Give us notice before the 1st and we'll finish the month we're on, hand everything over and remove our access. There's no setup fee; a catch-up, if you need one, is quoted and agreed before we start.
We use read-only bank feeds, so we can see transactions but never move money. We'll never ask for your bank password, by email or on the phone. You invite us into your software as a user with our own login, and you can remove us any time.
Your price doesn't jump because of one big December. If you're over your plan's number three months running, we'll show you the counts and talk about whether a different plan fits, before anything changes.
No. Everything happens online and on calls, and we work with businesses across the state. Local clients are always welcome to drop by the studio on Larch Street for coffee and a walkthrough.
Free review call
Book a free call in a minute
Twenty minutes by video or phone. We'll look at where your books are, suggest a plan, and quote any catch-up. No obligation, and we'll never ask for a password.
- 20 minutes, at a time that suits you
- With a bookkeeper, not a salesperson
- A plan and a price in writing the same day
Rather talk now? Call (555) 014-7720, weekdays 8:30 am to 5 pm.
You're booked in
Close the shoebox. Open the report.
Twenty minutes on a call is all it takes to know your plan, your price and your start date.